Present: Marion Jacobi, President, Mary Farwell, Secretary, Ann Marie Van De Water, Treasurer, Fran Hebert, Librarian
Secretary’s Report- Minutes for May 15, 2003 were accepted as presented and filed
Treasurer’s Report Financials were reviewed. There was a discussion about the remaining expenditures to be made from the budget. Trustees will further discuss on June 24th after Alice has paid all invoices and calculated remaining payroll.
Executive Session AV made a motion to enter Executive Session, seconded by MF. The Board of Trustees entered Executive Session at 9:30 AM and exited Executive Session at 9:37 AM.
Library Director’s Report
- Circulation report for May is still not correct due to "bugs" in the new Horizon system. New GMILCS hire used to work for Horizon so we can look forward to these problems being fixed soon
- Fran gave Trustees draft copies of the following policies: Confidentiality of Library records Policy, Rules and Regulations for Behavior in the Library, Code of Ethics, Safety of Unattended Children in the Library and a copy of the ALA Guidelines for Librarians on the USA Patriot Act. Trustees to review and discuss at next meeting.
- A Boy Scout has volunteered to research the names of all Hooksett veterans and place them on a plaque which will be displayed at the Library
- The NH Room will be repainted
- A gentleman who is required to perform community service weeded and spread bark mulch at the library last Saturday. He will be helping to move the books in the NH Room prior to painting and is also available for other projects on Saturdays.
- Pay Raises: A 2% cost of living adjustment will take effect on July 1. The optional merit amount which could be available on January 1, 2004 would be given as a separate check and this amount will not be added to the wage base.
- Meeting Room: The Trustees agreed to remove the following section from the Meeting Room Policy: "Tables and chairs must be returned to where they were found prior to the meeting." It was felt that it is sufficient if the room is left in a neat and orderly condition.
Old Business
- MF spoke with Stephanie Planchette (Hooksett Fire Department) about a CPR course in the fall. She will check with the chief and get back to us but thought that there should be no problem .She also mentioned that the Fire Department had materials for a babysitting class and will check on this also...
- The Community Calendar- Because of the time requirements of setting up the computers for the Gates grant, Jeff and Robin Boyd have not been able to get together but will do so this week.
- Gates computer issues: Jeff gave Trustees an overview of the set-up of the gates computers. Staff training has been scheduled for week of June 23rd.
- Rear Parking Lot- FH to contact Dale Hemeon about options for safety barriers in parking area both in front of and behind library.
- Banner article- MF to draft article about on line databases for fall publication
- Budget: The Gimas bill to be paid out of the Maintenance Line. FH to talk with Jeff about any necessary computer upgrades.
- Payroll to be generated twice monthly as of July 1, 2003. Bills also to be paid on the same schedule.
- HVAC: A bid was received from Integrated Engineering. FH to check references from Conway and Loudon libraries.
- MF delivered letter to Diane Savoie to encumber funds for the engineering of the current portion of the HVAC project.
New Business
- MF to generate letter to the town asking for 2003-2004 budget funds.
- FH to check with Police and /or Fire Departments on the price of an Automatic External Defibrillator.
- AV distributed materials from the Library Trustees Conference pertaining to the US Patriot Act. Trustees to review for action at the next meeting
The next regular meeting of the Trustees will be June 24, 2003 at 9 AM