Hooksett Public Library

Board of Trustees

July 13,2004 9:00 AM

Minutes

Present: Mary Farwell, Chairperson; Marion Jacobi, Treasurer; Lisa Gillis, Secretary; Amy Lapointe, Library Director; Doug St. Pierre, Town Councilor; John Karpinski, Consultant

Secretary's Report: Minutes from the June 15, 2004 meeting were approved and filed

Treasurer's Report: No report could be given since Alice has not been in since last meeting. She was expected Tuesday afternoon.

Library Director's Report:

• Circulation report was distributed
• Fiscal year end Summary was distributed
• AL presented her proposed budget for FY2004/2005. She reduced several items from last year to make budget goals
• Library hours were discussed. Trustees voted to close Library on Thursdays to make up budget short fall. New hours will take effect 8/1
• Impact of new hours to staff and programs was discussed.
• MF will notify Hooksett Banner so public is informed
• AL explained that trustees should not wait to purchase GMILCS computers since they are required by fall. Trustees agreed and voted to purchase. Monies to come from equipment line in the budget

Unfinished Business:

HVAC

• DP and JK were invited to meeting to advise on urgent HVAC issue
• Both gentlemen recommended to:
  • Have Delta Mechanical replace broken compressor and use to cool lower floor. This item to be paid from the special compressor fund
  • Install a roof top unit to cool main floor
  • Other equipment and updates will be required to facilitate energy savings and ensure long-term operation of system. This can not be accomplished until additional money becomes available.
• Trustees voted to go forward with plan.
• JK will hire a structural engineer to make sure roof can support weight of units.
• Trustees will present plan to Town Council at August 4th meeting.
• After presentation to the Council, Trustees will authorize JK to get price quotes for unit and obtain at least 3 bids for installation.

Default Budget

• Was discussed at length in Director's report

PSNH Energy Audit

• Audit took place and was inconclusive. AL will call Delta to find other suggestions to cut energy costs.

Vacation Policy

• Was tabled to next meeting

Option for AED

• AL will follow up with contacts made by Fran Hebert

Thank-you notes from Fran's Party are being prepared by MF

New Business:

• AL proposed using community volunteers to assist Library staff. A job description and guidelines were presented
• AL proposed using high school students to assist public with computer use. She will research further
• Ann Marie Van De Water will be contacted for her choice of trustee departing gift to Library
• Community Directory has been completed
• AL's six-month goals were reviewed; "Revise collection development policy" was changed to a 12-month goal and evaluate web presence to a 6-month goal.