Hooksett Public Library
Board of Trustees
August 12,2004 9am
Minutes

Present: Mary Farwell, Chairperson, Marion Jacobi, Treasurer, Lisa Gillis, Secretary, Amy Lapointe, Library Director.

Secretary's Report: Minutes from the July 13, 2004 meeting were approved and filed.

Treasurer's Report: Expenses for July were reviewed and MJ reported they are on target.

Library Director's Report:

  • Circulation report was distributed and YTD totals will be added to future reports.
  • Final fiscal year-end summary was distributed and AL will forward to Town.
  • AL presented fall programming plans, which include a movie night one evening a month showing award winning independent films. These films are not rated and could possibly contain questionable content. The public will be made aware of this possibility. AL has obtained permission to replay the radio show American Storylines featuring New England literature. Friday at noon is the proposed rebroadcast. Teen Read Week is in October and the Library would like to display works of local teen artists to celebrate. AL will contact the high schools after classes resume.
  • Because the Library being closed on Thursdays, there is an urgent need for an answering machine. AL will try to acquire one for next week.
  • AL explained the desire to better display Library materials. MJ will contact Tucker Library Interiors and have them contact AL.
  • AL asked Trustees to create a petty cash account in order to better track spending. Trustees agreed.

Unfinished Business:

  • HVAC:
    • MF distributed correspondence from Integrated Engineered Systems. Estimates to date include construction costs between $65,000 to$75,000, electrical engineering costs $750 to $1000, and an additional $1500 in structural engineering costs. Funds are currently available from various warrant articles and air conditioning fund.
    • John Karpinski will attend Sept. Trustee meeting with final estimates so bidding process can begin.
  • PSNH:
    • AL spoke with a representative of Delta who stated that there isn't anything more that can be done to conserve power.
  • Vacation and Personnel Policies:
    • The Trustees agreed that vacation time should be taken when allowed and not be able to be carried over to next year; employees can use time after six months of service, and time needs to be accrued before it can be used. MF will work on specific language.
    • Pre-hire testing procedures should follow Town policy with the addition of criminal background checks for paid employees.
    • AL will attend personnel orientation provided by the town in order to better understand policies. She will attend before next meeting.
    • AL needs to conduct employee reviews on recent hires before Sept. meeting.
  • Options for storage of AED:
    • AL spoke with Wes , who will follow-up with suggestions.
  • Thank you letters for Fran's party:
    • Letters have been completed and sent.
  • Kids' Community Service:
    • Was tabled until the start of the school year.
  • Gift for Ann Marie:
    • Tabled until next month.
  • Revised classification of employees:
    • MF has been working on Library classifications. We would like to have his project completed prior to the Town beginning its reclassification process. MF to work on this in September.

New Business:

  • AL explained current tools used in evaluating employee performance. She will continue to study and make recommendations. Trustees will evaluate the Library Director after 6 mos of service.
  • Vicky, who will be with the Girl Scouts, will represent the Library at Old Home Day. She will sell summer reading program t-shirts and supply information about the programs for children at the Library.
  • The Library Directors Benchmark goals were revised as follows:
    • New 6 month goals:
      • Written plan for feasibility of monthly film series, and implementation of same, if possible.
      • Develop methodology for weeding materials from collection.
    • New 12 month goal:
      • Review/revise collection development policy, as needed, including YA analysis.

The next regular meeting of the Library Trustees will be Tuesday, September 14th at 9 AM.