Hooksett Public Library

Board of Trustees

January 11, 2005 9am

Minutes

Present: Mary Farwell, Chairperson, Marion Jacobi, Treasurer, Lisa Gillis, Secretary

Secretary's Report: Minutes from the December 14, 2004 meeting were approved and filed

Treasurer's Report:

• Utilities are over budget but wages should finish year under projection.
• MJ will contact Diane to make sure Amy's health benefits were cancelled effective January 31.
• Merit wage increases will be added each pay period this year instead of a lump bonus.
• Trustees agreed to pay for Quickbooks updates and tax tables from checking account.

Library Director's Report:

• Circulation report was distributed and circulation is down, possibly due to 4 days closed for holidays and being closed on Thursdays due to default budget.
• Amy contacted an electrician about hand dryer instillation. Projected cost $400-$500. LG will look into options.

Unfinished Business:

• HVAC
  • MF reported the air conditioner account had $10,357 available and the HVAC account had $85,057.93 less $6858.37 bill for engineering services. This is money to be used for Phase I.
  • MF spoke with Dave at Delta Mechanical regarding HVAC bid. Delta is unable to bid project due to bonding requirements but is willing to consult without charge. Dave also offered to perform spring turn on for free, no labor charge and maybe materials.
• Meeting Room Maintenance
  • Amy was unable to make contact with a 3rd painter, LG will follow up.
• CIP
  • On January 8th the Town Council did discuss CIP request (HVAC phase II), but postponed voting until a later date to be announced.
• Insurance and the Patriot Act
  • Amy found no set procedure for determining the value of the Library's contents. MF reported that we appear to be under insured and will speak with Barrett Insurance to find an industry guideline or standard.
• 2005-2006
  • MF and LG attended the Town Council Budget hearing on Jan. 8th. Library budget was decreased by $1772 on the utility line making the new total $346,056.

New Business:

• Personnel issues
  • Resumes were reviewed and discussed. Two candidates were chosen to be interviewed on Friday Jan 21st. Interview questions were reviewed and amended. Amy's last day was Jan.7th. Library is running without a director, but staff is performing delegated responsibilities.
• Deposits
  • Amy made deposits once a month and left procedure for trustees to implement until a new Director is hired.
• Exit Interview
  • MF had an exit interview with Amy. Amy felt library was running smoothly, the children section could use some assistance. Young adult area was in need of updating and expanding. Additional staff in the children's area would be welcome. Amy thought overall collection wasn't as complete as it should be to properly serve our patrons, more weeding needed.
• Items we are tracking
  • Budget Committee Hearing is Saturday Feb. 5th
  • The follow items will be taken up with new director
    • Shelving Options
    • Kids' Community Service
    • Grant Opportunities
    • Gift for AnnMarie
    • Vacation Policy
    • Measurement tool for staff and Library Director reviews

The next Trustees Meeting will be February 8th at 9am.