Hooksett Public Library
Board of Trustees
June 14, 2005 6:30 PM
Minutes

Present: Mary Farwell, Chairperson, Lisa Gillis, Secretary, Marion Jacobi, Treasurer, Heather Shumway, Director, Mary Leger, Trustee Elect and Jeff Scott, Staff

Secretary's Report: Minutes from the May 10, 2005 meeting were approved and filed.

Treasure's Report: With two weeks left in the fiscal year, budget appears on target with the wage line under budget due to vacancy in the Library Director position for two months and decrease in premium for health insurance for new Director.

Director's Report:

  • HS reported weeding for nonfiction is complete. Some weeded materials from the YA collection will be offered to local school libraries where they will get more use.
  • HS reported that CD books are circulating very well.
  • HS announced that sign up for the summer reading program has begun and is going very well.
  • HS told the trustees that Wes has been working on additional repair projects around the library and she is pleased with the results.
  • HS wanted to make note of the outstanding job performance displayed by many employees.
  • HS would like all staff to attend the Public Library Association (PLA) Conference in Boston next March. The conference will take place over several days in March. Trustees voted to pay for HS registration now and will review staff attendance when event gets closer.

Unfinished Business:

  • HVAC
    • HS reported that the roof top unit has been installed and is functioning. However there are kinks to be worked out. The power source to the lower level air conditioning was disrupted and Central Aire will be responsible for fixing this. HS suggested not using the AC in the lower level this summer to save on utilities. Trustees agreed to try this, with monitoring of the inside temperature on the lower level when external temperatures are high. HS will check with Delta to see if system can be only turned on as needed.
  • Target Grant
    • An initial decision is expected June 21st.
  • WW2 Plaque
    • MF will contact Banner about rededication.
  • Benchmarks for First Six Months
    • Tabled until next month.
  • Red Cross Blood Drive
    • LG reported that plans are set for the blood drive. Vicky has volunteers to assist with childcare and Jeff has lined up Boy Scouts to help Red Cross downstairs.
  • Credit Card for Director
    • HS in the process of applying for a card.
  • NHLTA Meeting
    • Tabled until next month.
  • Desk for Heather
    • HS and MF have found some desk options for director's office. LG will also check on options.
  • Payroll Options
    • HS and MJ made inquires to payroll service companies. The trustees voted to use a company called Precise Payroll. Heather will take a class on Quick Books . MF will provide HS with a state class catalog.

New Business:

  • Budget 2004-2005 reallocations
    • Budget allocations we discussed.
  • Budget 2005-2006 Reallocations
    • Since the town budget passed the library now knows exactly what money is available for the 2005-2006 fiscal year. Trustees voted to reopen on Thursday from 11-5 per HS's recommendation. The library will no longer close every fourth Monday morning; instead weekly staff meetings will occur from 9-11 Thursdays. They will create better staff communication and allow for training time.
  • Rehire List at Town Hall
    • Tabled until next month.
  • Meeting Room Policy
    • Tabled until next month.
  • Electronic Sign
    • MJ suggested in order to better market the library's programs that an electronic sign on the road should be installed. Sign will be discussed further at a later date.
  • Officer Changes
    • MJ has finished her six years of service to the board of trustees, her insight and knowledge will be missed. ML will be installed as the new board member on July 1st. MF will remain chairperson, LG will become treasurer and ML will serve as secretary.
  • Community Directory
    • HS will contact the town to see if they will take over the maintenance and publishing of the community directory.
  • Gates Lab
    • There was a discussion of a policy change with respect to the Gates lab. We are considering limiting the use of the Gates computers to patrons who are sixteen and older. Patrons younger than sixteen could use the lab if accompanied by a parent. This change is due to safety concerns and will be further discussed at subsequent meeting.

Items we are tracking:

  • Insurance of library contents
  • Shelving options
    • HS will contact Mr. Comptios to get estimates for proposed shelving additions and email trustees with the figures.
  • Kids' Community Service
    • Helpdesk for computer lab
  • Vacation Policy
  • Measurement tool for staff and Library Director reviews
  • Wal-Mart Grant
  • Estimate to replace meeting room rug

Next Trustees Meeting is July 19, 2005 at 6:30 PM

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