HOOKSETT PUBLIC LIBRARY

TRUSTEE MEETING MINUTES

July 11, 2006 5:15PM

Present: Mary Farwell, Chair; Mary Leger, Secretary; Mac Broderick, Treasurer; Barbara Davis; Tammy Hooker; Heather Shumway, Director

Secretary's Report: Approved and filed

Treasurer's Report: Approved and filed

Director's Report: Attached

UNFINISHED BUSINESS:

• Accounting/Year end budgeting
  • HS and MB reported that the books are just about ready to close.
• Engineering for HVAC phase 2
  • MF, ML and HS met with John Karpinski and Doug St Pierre to go over plans so that we would be familiar with the future work as the job will be going up for bid soon. MF will arrange for payment of IES invoice of $12,950 from Hooksett Library HVAC trust Fund. This is for engineering services related to the creation of the detailed plans for phase 2.

NEW BUSINESS:

• Election of officers
  • MF as Chairperson, MB as Grant Writer, ML as Secretary, BD as Treasurer, TH will focus on other issues that will arise. All positions voted on and accepted.
  • Michael Sorel has been hired by the Board of trustees as a consultant on land issues potentially affecting the library.
• Grant Opportunities
  • HS has two ideas. Basic level audio based language courses and ESOL. MB will write the request for the Walmart Grant. Books for Babies is ready to go per HS. We thought that a good age to target is 3 months.
• Six Month Goals
  • HS has formatted goals for herself covering a wide range of topics. She will create a timeline for these goals to present at our next meeting.
• Purchasing Policy
  • We need to write a policy for HS to follow as issues arise to avoid having to contact the board each time she wants to make a purchase. A dollar amount needs to set as well. MF to recheck with the town, but thinks the amount for other town departments is $2000.
• Fence
  • HS brought up the fact that the fence in front of the library be removed as it is in disrepair. We voted to have Dale remove it.
• Employee Health Insurance
  • Cost for health insurance will increase per pay period. HS feels that the library should pay the difference rather than pass the cost on to the library employees. The rate increase went into effect July 1, 2006. MF suggested that we wait until January 07, see how much it goes up and decide at that time whether or not to ask the employees to pay the cost out of pocket. This way, the employees will have prior notification and all town employees will pay out of pocket for the increase.
• Meeting Room policy
  • MB passed out the Hooksett School District Community use of School facilities Regulations for everyone to review. A discussion of the possibility of revising our policy will be held at next month's trustee meeting.

Items We Are Tracking:

• Wireless Internet policy
• Newsletter for Town Council
• Wish list Items
• Volunteers
  • Recruiting
  • Criminal Background Checks
• Insurance for library contents-MF
• Vacation policy
• Shelving
• Welcome for new town counselors
• Identification of valuable collection for Fire Dept in case of fire or water problems

Next meeting: Monday, August 14th 2006 6pm