HOOKSETT PUBLIC LIBRARY

TRUSTEE MINUTES

December 30, 2006 9 AM

Present: Mary Farwell, Chairperson; Mac Broderick; Barbara Davis, Treasurer; Tammy Hooker; Mary Leger, Secretary.

Unfinished Business:

• Boiler bids
  • The Hooksett Library Board of trustees voted unanimously to award the bid for the replacement of the leaking boiler at the Library to A&E Mechanical who will furnish and install one Buderus G515/08 with a Power Flame burner model J30a-12rm7897 for $21,900. This decision was made after consultation with Douglas St. Pierre, former Hooksett Town Councilor and John Karpinski, principal of Integrated Engineered Systems who performed the engineering work on Phases One and Two of our HVAC refurbishing. Both consultants recommended the selection of the A&E bid, noting that the Buderus is a superior boiler and has inherent engineering designed to prevent thermal shock which could very likely be the cause of our previous boiler failures. Attached is the letter from Mr. Karpinski. Mr. Karpinksi notes that "Technically, this boiler would be best suited for this installation, based on the past history of the previous boiler failures."
  • The bid from A&E Mechanical is only $40 higher than the low bidder and the Trustees believe that the Hooksett Library will be getting a technically superior solution by selecting the A&E Mechanical bid.
  • Scott Campbell of A&E Mechanical in a letter dated December 29, 2006 states that the lead time on the boiler is 2-4 weeks and the lead time on the burner is 4-6 weeks.
  • Mr. Karpinski, in a previous communication stated that the boiler seems only to leak when cold, so the lead time should not pose a significant problem. Should a problem occur, renting a boiler is an option that can be considered.
• Books for Babies
  • TH and ML will share the new list of babies to notify parents of this program. Trustees to be provided with monthly update of program usage.
• PSNH/electrical problems
  • Trustees agreed that HS conversation with John Gimas raised more questions that need to be addressed. Trustees want Gimas Electric to visit the building and assess in writing any potential areas that could be vulnerable to electrical issues. Trustees to provide HS with further guidance at the Jan 9 meeting.
• Payroll Issues
  • BD apprised trustees of latest problem with payroll service which made a mistake on MG last check. BD in contact with Payroll Company to correct problem. Trustees concerned that this is the last payroll with this service and no provision had been made to check this payroll.

New Business:

• Vacation Policy
  • Trustees discussed vacation policy options. BD offered to create a draft for our review on Jan 9th.
• 2007 Holidays
  • MF will check with Town Hall to get a list of the dates of the 2007 holidays. We will discuss on Jan 9th holiday pay equity.
• Backup & availability of Quickbooks for Treasurer
  • Trustees agreed that we need to create a system that has availability of Quickbooks file in the library at all times for the Treasurer- to be discussed further on Jan 9.
• Boiler Alarm-
  • Trustees need to know if boiler is alarmed. If boiler should fail while library is closed, is there currently any system of notification to an alarm company or anyone else of the failure?
• Hiring/Staffing
  • Trustees agreed that hiring decisions need to be discussed at a board meeting. Trustees are concerned that amount and breadth of advertising for open positions may not be sufficient to attract the most qualified candidates.

Next Meeting: Jan 9th, 2007 5:15PM